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DuraSpace Services and the Cloud at ARCHIVES 2013

Winchester, MA  At the recent ARCHIVES 2013 CoSA and SAA Joint Annual Meeting 825 professionals and students from large and small institutions were invited to schedule "repository tours" of local New Orleans historic and archival institutions. Alongside digital repository holdings state and local archives manage physical objects--no smartphone required. Archivists are grappling with issues around creating digital facsimiles of physical objects in creating online repositories, while at the same time planning for how to ensure their long-term digital preservation.

"Digital Preservation and Records Management in the Cloud: Challenges and Opportunities" was a panel discussion that presented issues specific to archives around using cloud storage given by Rachael Trent, State Archives of North Carolina, Glen McAninch: Kentucky Department of Libraries and Archives, and Mary Beth Herkert, Oregon State Archives.

Rachael Trent outlined State Archives of North Carolina content and strategy for cloud use. They manage 35 TB of data or abut 3 million+ objects that include geospatial data, email, images, audio/video and text documents. Using DuraCloud as a middle man service they are able to efficiently transfer public records and take advantage of DuraCloud services for an annual subscription fee with no extra charges for downloads.

Glen McAninch is using ArchiveIt and Preservica as a private cloud with no public access. Preservica features many format conversion options which are useful in managing a wide variety of digital content. McAninch feels that use of the cloud in general introduces more dependencies and may dampen public trust until cloud reliability is tested and proven on a wider scale.

Mary Beth Herkert "does not know of an archive without a paper backlog." Her goal in using cloud technologies is to maximize resources needed to address physical management of objects by saving money on digital storage. She uses a cloud system called ORMS (Oregon Record Management System): to create and manage content in the cloud. Part of her long-term strategy is to broker cloud services to other states.

DuraSpace staff members Bill Branan and Carissa Smith were on hand to talk with ARCHIVES 2013 participants to find how DuraSpace open source projects and managed services might assist this community of dedicated professionals. Visitors to the DuraSpace exhibit booth were invited to take an informal survey in exchange for an opportunity to win an Amazon gift certificate. Survey results revealed that a majority of attendees who visited the DuraSpace booth were particularly interested in DuraSpace managed services (DSpaceDirect, DuraCloud) that would allow them to focus organizational efforts on archival curation of historic objects and documents rather than on running technology. To find about more about either the DSpaceDirect or DuraCloud service, please visit their respective web sites at or